Organisatie
Sotheby’s has been uniting collectors with world-class works of art since 1744. Today we maintain 90 locations in 40 countries and conduct approximately 250 auctions each year. In addition to our auction business, we also have a growing division dedicated to gallery sales in New York, Hong Kong and London, as well as retail wine and jewellery departments. As a global organization, we operate in an environment without boundaries, creating a dynamic atmosphere of energy and excitement, career development and growth. With Sotheby’s commitment to diversity, our colleagues have unparalleled expertise and passion, spanning over 70 specialities.
Functieomschrijving
To act as the first point of contact for visitors and callers and to undertake a range of administrative tasks.
· Organize office and assist specialists in ways that optimize procedures
· Sort and distribute communications in a timely manner
· Create and update records ensuring accuracy and validity of information
· Schedule and plan meetings and appointments
· Monitor level of supplies and handle shortages
· Resolve office-related malfunctions and respond to requests or issues
· Coordinate with other departments to ensure compliance with established policies
· Maintain trusting relationships with suppliers, customers and colleagues
· Perform receptionist duties
· Facility management and bookkeeping
· Coordinating events as necessary
Profiel
· High school diploma or equivalent; bachelor’s degree preferred
· Prior experience handling office responsibilities, experience in customer service, or related field is a plus.
· Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars
· Excellent written and verbal communication skills (French, Dutch and English)
· Highly organized multitasker who works well in a fast-paced environment
Aanbod
A full-time one-year contract, with possibility to extension or permanent contract. A polyvalent position in one of the market leaders in the auction business. You'll be joining a young and ambitious team.